EXECUTIVE BOARD (elected positions)

President:  The President shall be the Chief Executive Officer of the Ridgefield Boosters.  Their duties shall include but are not limited to: 

• Preside at all meetings (monthly or otherwise) and to have general and active management of the business of this organization.  This shall include insurance policy, government filings, etc. 

• General supervision and direction of the Boosters Board and Athletic/Activity groups to ensure guidelines and duties are properly performed.  

• Ensure that all orders and resolutions are carried into effect.  

• Oversee and execute contracts, agreements, check signing privileges and other obligations of this organization.   

• Retain all official records of the parent organization.  

• Keep the Vice-President up-to-date on tasks and business.  

• Appoint with the guidance of the Executive Board all non-elected board members to committee chair or at-large positions.

• Serve as the primary contact to RSD Administration and RHS Administration.

​

Vice-President:  The Vice-President duties shall include but are not limited to: 

• Maintain clear and frequent communication with the President.  

• Oversee projects, events or specific duties as outlined by the President.

• Serve as primary contact for Parent Group Representatives and Coaches/Advisors. 

​

Secretary: The Secretary duties shall include but are not limited to:  

• Record all the proceedings and business transacted at monthly and Executive Board meetings.  

• Conduct and maintain meeting attendance.  

• Communicate meeting reminders and share meeting agenda and minutes.

• Manage RHS Booster gmail account. 

• Create and distribute fall, winter and spring newsletter.

​​

Treasurer:  The Treasurer duties shall include but are not limited to:  

• Oversee and coordinate finances for the organization.   

• Create and maintain historical data.  

• Present a financial review at monthly meetings.  

• Shall be responsible for weekly mail pick up from P.O. Box, and RHS drop box. 

• Chair the Finance Committee.  

• Present grants at monthly meetings, and communicate with recipients.

• Maintain communication and share duties with the Assistant Treasurer.

​

COMMITTEE CHAIRS AND AT-LARGE POSITIONS (appointed positions)

Assistant Treasurer: The Assistant Treasurer duties shall include but are not limited to:  

• Ensure event monies are adequate for start.

• Ensure event accounting forms are accessible in each concession stand. 

• Pick up tills at the end of events and deposit money. 

 

Business Advertising and Sponsorship:  The Business Advertising and Sponsorship Chair duties shall include but are not limited to:

• Solicit and maintain business advertising. 

• Create and develop a marketing strategy and pricing structure that mutually benefits Boosters as well as our business partners.  Be responsible for media board (Daktronics) sponsorship opportunities at RHS gym. 

• Build new business partnerships while managing current business relations.

• Manage, direct and communicate with Members At-Large appointed to Business Advertising and Sponsorship.

​

Concessions (Stadium and Gym):  The Concessions Chair duties shall include but are not limited to: 

• Maintain concessions inventory, pricing and menu ideas.  

• Ensure proper inventory for each concession stand.  

• Train parent volunteers and On-Duty Managers.  

• Be responsible for an annual budget as determined by the Board.  

• Ensure proper security measures are practiced while managing and using  banking and debit card information. 

• Ensure all operations maintain proper health codes. 

• Coordinate with the volunteer manager to oversee needs and schedules.

 

Hospitality: The Hospitality Chair duties shall include but are not limited to:

• Provide generous and friendly outreach to our RSD/RHS community. 

• Be responsible for an annual budget as approved by the board. 

• Coordinate student and staff appreciation activities and events approved by the board, that can include, but not limited to staff meals, new teacher welcome bags, senior night treat bags, staff appreciation week and occasional staff room treats. 

 

Marketing:  The Marketing Chair duties shall include but are not limited to:

• Work at gathering and publishing information related to Boosters.  

• Manage, update and maintain the Ridgefield Booster website, social media accounts and google forms.  

• Ensure shared information is from a trustworthy source (i.e. RSD, RHS, Booster Board members).  

• Create an awareness and promotion of Booster activities.

​

Membership:  The Membership Chair duties shall include but are not limited to:  

• Work to build and maintain Ridgefield Boosters membership.  

• Create clear and innovative membership marketing strategies to promote participation.  

• Be available to assist and manage, but not limited to, membership drive at the following events:  City of Ridgefield eEvents (4th of July, Hometown Celebration), RHS Athletic Meetings/Presentations, RHS Freshman Orientation, RHS Student Orientation, RSD Convocation.  

• Manage membership database and ensure members receive appropriate “thank you”/swag items based on membership level participation.  

 

Merchandise:  The Merchandise Chair duties shall include but are not limited to: 

• Work to create, order, manage and sell merchandise while ensuring products meet all RSD/RHS guidelines. 

• Work with vendors to design and manage products. Vendor choice is determined by the chair. 

• Track and log inventory.  

• Be responsible for an annual budget as determined by the Board. 

• Ensure proper security measures are practiced while managing and using  banking and credit card information.   

• Manage online store and merchandise stand during all events and ensure inventory is available.  These events can include, but are not limited to,  City of Ridgefield Events (4th of July, Hometown Celebration), RHS Athletic Meetings/Presentations, Freshman Orientation, RHS Student Orientation, RSD Convocation.   

• Manage, direct and communicate with Members-at-Large appointed to Merchandise.

 

Volunteer:  The Volunteer Chair duties shall include but are not limited to:

• Create, distribute and manage volunteer sign ups for all events. 

• Communicate with Coaches/Advisors and Booster Parent Representatives.

• Work to ensure all volunteer concession shifts are filled and appropriately managed by an On-Duty Manager (ODM).  

• Ensures and keeps records of Washington Food Workers Cards from each approved ODM. 

• Work to ensure all event volunteer shifts are filled. 

 

Members-at-Large:  The Members at-large duties shall include but are not limited to:

• Work on projects as appointed by the Executive Board. This can include working on committees or individual projects.